Smart, Secure & Fully Automated Sand Mining Operations
A comprehensive digital system to automate, monitor, and control the entire sand mining process — ensuring transparency, compliance, operational efficiency, and revenue protection.
The Real Challenges in Traditional Sand Mining
Manual processes, fragmented controls, and lack of real-time visibility create serious risks across sand mining sites.
Illegal & Unauthorized Loading
Manual supervision makes it easy for unauthorized vehicles to get loaded without proper records.
Duplicate Tokens & Misuse
Paper or loosely managed tokens can be reused, manipulated, or backdated.
Weighbridge Manipulation
Manual weight capture allows overloading, under-reporting, and quantity mismatch.
Revenue Leakage
Mismatch between loading, challan, and dispatch leads to loss of government and lease revenue.
Audit & Vigilance Risk
Incomplete or inconsistent records fail during audits, inspections, and vigilance checks.
No Real-Time Visibility
Authorities lack live insight into vehicle movement, loading status, and dispatch activity.
Why Traditional Sand Mining Processes No Longer Work
Paper-based records and fragmented tools cannot support compliance, scalability, and real-time operational control.
How the Sand Mining Management System Works
A stage-wise digital workflow that enforces control from riverbed entry to exit authorization.
Vehicle Token Entry (Riverside Counter)
Vehicle details are digitally entered at the riverside token counter. The system generates a unique, time-stamped digital token after validating vehicle permissions and permissible weight limits from master data.
Loading Supervisor Authentication
The loading supervisor logs in using a secure mobile application with Face Authentication. GPS-based location verification ensures the supervisor is physically present at the correct loading point.
Digital Loading Confirmation
Sand loading is digitally authorized by the supervisor. Loading time and quantity are recorded, and the system validates loading against permissible limits before proceeding.
Challan Entry & Verification
The loaded vehicle returns to the challan entry point. The system verifies token validity, loading confirmation, and timestamps before automatically generating a digital challan.
Road Challan & Dispatch Approval
A road challan is issued with a QR / unique verification code. Route, destination, and validity are digitally mapped to prevent misuse or forgery of the permit during transit.
Exit Gate Automation
At the exit gate, the vehicle is verified through challan scanning. Weight, time, and compliance checks are performed before the system allows vehicle exit.
Digital Control at Every Critical Mining Checkpoint
The system enforces stage-wise verification and locking at each operational point — ensuring that no vehicle, load, or document moves without authorization.
Loading Point Control
At the loading point, only vehicles with valid digital tokens are allowed to load. Loading is authorized through a supervisor’s mobile app after identity and location verification.
- Prevents illegal or duplicate loading
- Ensures supervisor accountability
- Locks loading data digitally
Weighbridge Control
At the weighbridge, vehicle weight is digitally captured and validated against permissible limits. The system locks the final weight and directly links it to stock and dispatch records.
- Prevents weight manipulation and overloading
- Ensures quantity accuracy
- Protects revenue and stock integrity
Counter & Challan Control
At the counter, challans are generated only after verifying loading and weight confirmation. Each challan is digitally linked to vehicle, quantity, destination, and lease details.
- Eliminates manual challan errors
- Prevents challan duplication and misuse
- Maintains commercial and legal consistency
Exit Gate Control
At the exit gate, vehicles are verified through challan scanning and compliance checks. Only vehicles that have completed all prior stages are allowed to exit.
- Enforces one-time exit authorization
- Prevents unauthorized dispatch
- Completes the digital audit trail
Machine & Fuel Control
Heavy machinery operations are tracked through dedicated mobile applications. Meter readings, fuel usage, and shift data are digitally recorded and reconciled.
- Prevents fuel pilferage
- Tracks actual machine utilization
- Improves operational cost control
Simple, Role-Based Mobile Apps for Every On-Ground Role
Each employee sees only what they need to perform their assigned duty — nothing more, nothing less.
Authorizes sand loading after Face Authentication and location verification. Digital proof is created for every bucket loaded.
- Prevents proxy supervision
- Location-locked authorization
Captures vehicle weight digitally. Readings are validated, locked, and directly linked to stock records.
- Stops weight manipulation
- Live quantity recording
Generates challans digitally after stage verification. Manual errors and paper duplication are completely eliminated.
- Zero challan duplication
- Commercial traceability
Final verification through challan scanning. Gate opens only after all prior stages are verified as compliant.
- One-time exit enforcement
- Unauthorized dispatch block
Captures machine usage, fuel levels, and shift data. Ensures assets are used only for authorized mining work.
- Tracks machine utilization
- Prevents fuel pilferage
Built for Compliance, Security & Audit Confidence
Every action in the system is digitally verified, time-stamped, and recorded — creating a legally defensible audit trail across all mining operations.
One-Time Digital Tokens & Challans
Each token and challan is generated digitally with a unique identifier and time stamp. Tokens and challans cannot be reused, duplicated, or altered.
Shift-Based & Role-Locked Operations
All activities are strictly linked to active shifts and assigned roles. Operators cannot perform actions outside their authorized duty period.
GPS, Location & Image-Based Proof
Critical actions such as loading, verification, and exit are backed by GPS-verified location data and image evidence.
Secure Cancellation & Exception Handling
Token cancellations and exceptions follow a controlled approval workflow with digital records, reason capture, and alerts.
Complete Audit Trails & Reports
The system automatically generates compliance-ready reports for inspections, audits, and official reviews.
Who Is This System Designed For?
Built for authorities and organizations responsible for regulated mining operations.
Flexible Pricing Based on Operational Scope
Pricing is structured based on site size, number of checkpoints, operational complexity, and integration requirements.
Basic Deployment
(Single Site / Pilot Implementation)
Suitable for:
- Single sand ghat
- Limited vehicle volume
- Basic compliance requirement
Includes:
- Digital token management
- Loading point control
- Exit gate verification
- Role-based mobile access
- Standard operational reports
Standard Deployment
(District-Level Operations – Most Common)
Suitable for:
- District-level sand mining operations
- Multiple checkpoints & weighbridge integration
Includes:
- All Basic features
- Weighbridge integration & stock control
- Digital challan & counter management
- Shift-based operations
- Compliance-ready reports
Enterprise Deployment
(State-Level / PSU / Large Operators)
Suitable for:
- Multi-site operations
- Government & PSU projects
- High-volume regulated mining
Includes:
- End-to-end checkpoint control
- Multi-location dashboard
- Machine & fuel monitoring
- Advanced compliance workflows
- Custom reports & integrations
This is not off-the-shelf software. Pricing depends on the number of checkpoints, vehicles, compliance rules, and integration scope.
Ready to Bring Complete Transparency & Control to Sand Mining Operations?
Move away from manual supervision and fragmented processes. Adopt a secure, scalable, and compliance-ready digital system designed for regulated sand mining environments.
Designed for government authorities, mining lease holders, and regulated mining projects across India.